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A "Preliminary Plan Review Meeting" is a Customer requested one-hour meeting attended by the Customer, invitees of the Customer and the Plans Examiners representing each trade. In most cases, the plans are in the design phase and the meetings are intended to provide a brief yet informative overview of the project. Specific code and project related questions may be addressed to those in attendance if desired by the customer. A "Preliminary Meeting" may be scheduled by completing a Preliminary Review application through our Electronic Plans Management system.
Since 1996 the Department has actively encouraged design professionals to use Preliminary Code Reviews on their projects, working towards an agreement with the Department on a code complaint strategy as early as possible. There is no charge for preliminary reviews and past Department studies indicated that Architects and Engineers (AE's) using Preliminary Code Reviews incur 25% fewer defects on their final review. Other benefits of Preliminary Code Reviews include;
There are two kinds of Preliminary Code Reviews; required and optional.
While the Department encourages the use of Preliminary Code Reviews, we also emphasize that AE preparation for the meeting is critical to success. The AE is responsible for preparing a written code analysis (sometimes also called a code logic summary or 2018 Appendix B) of the project outlining both the project scope as well as the related building attributes. The AE is also responsible for facilitating the meeting, and preparing an agenda, presenting the project's overall code compliance strategy, and following with key issues or code questions the AE wishes to confirm. This allows the assigned Code Official to gain sufficient project information to answer questions more accurately. It is unacceptable to simply unroll a set of drawings in the meeting and ask, "What do you think?". This is not a new message, as the Director has emphasized this repeatedly to the local AE community since 1996.
Meeting minutes are the responsibility of the involved AE's. If required, they should confirm any agreements or required revisions.
Inquiries on the Preliminary Code Review Policy and Procedures may be directed to any of the following;